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How to apply for a Digital Signature Certificate? - A detailed process

At digisignature.org, our professionals will help you get your DSC in just three simple steps:

Step 1: Fill Online Application Form

We will collect basic details like Name, Gender, Address, Nationality, Country, Email Id, Mobile number, and the usage type of DSC you are applying for. It could be for company incorporation, MCA e-filing, IT filing, GST filing, Foreign trade, e-Tenders or personal use. Accordingly, we will guide you in selecting the right class.

Step 2: Submission of supporting documents

All the necessary documents like PAN card, address proof, passport, etc. with relevant attestation will be collected.

Step 3: Documents Validation

Once the payment is made and the information is verified against the PAN card as in the Income Tax portal, we will validate your documents in two ways:

1) Video recording: You will receive a video link to your registered mobile number and email address, where you need to record your personal information like name, DOB, etc. and send it to us.

2) SMS: You will then receive an SMS with the DSC application ID and a mobile number to which you need to reply with your DSC application ID, name, mobile number and email ID. Upon successful verification we will dispatch your Digital Signature Certificate USB token, which is a password-protected physical device containing your digital signature. A USB token also called e-token, dongle or digital signature has a special built-in software that recognises and opens your digital signature.

Who Could Buy our Certificate

There is no limitation on who could buy our certificates, people and organizations from India and outside India can buy our certificates, provided they meet our Verification Guidelines. Please look at our list below to select an appropriate application form.

Individuals

The DSC is for Indians, who do not want their organization name to be part of the certificate.

Organization

Ths DSC is for companies (any type of entity), who want their organization name to be part of DSC.

Foreign Individuals

The DSC is for foreigners and would like to use our certificate in their name.

Foreign Organization

The DSC is for Organizations registered outside India would like to use our Digital certificates.

Document Signer Certificate

If you intend to use our certificate for bulk signing of documents, you could use our Bulk Signer Certificates. We would offer this certificate in the PFX file for Class 2 and is sold to Organizations only.

IET Certificates

We have a special Digital Signature certificate for IEC code holders, this certificate is specifically used for DGFT portal.

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Documents Required to Get DSC

Indian
Foreign
Individuals    ID proof: Passport/Driving license or any Photo Identity issued by the Govt.
   PAN card
   Address proof: Aadhaar card/Voter ID/Driving license/Registration Certificate
   Attesting Officer proof
   Attested copy of applicant’s passport
   Attested copy of Visa, if the applicant is out of their native country
   Attested copy of Resident Permit certificate, if the applicant is in India
   Attested copy of any Govt-issued address proof

Foreign attestation procedure for DSC:

Authorisation letter must be sought with the respective company seal and signature.

- Embassy of native country (If applicant is out of native country)

- Apostilled by native country, after Public Notary (if country is in Hague Convention).
For example Austria, Greece, Oman, Australia, Iceland, Ireland, Japan, etc.

- Consularized by native country, after Public Notary (if country is not in Hague Convention).
For example, China, Indonesia, Malaysia, Myanmar, etc.

Organizations    Organizational PAN
   Partnership deed, if applicable
  List of Authorised Signatories which could be the list of Directors,Board resolution
   Authorised Signatory ID proof
   GST certificate

*Note : For Indian companies, the documents may differ depending upon the type
of entity like Partnership, Proprietorship or sole ownership, LLP, etc.

Types of Digital Signature Certificate

Sign
Encrypt
Sign & Encrypt
Sign DSC can only be used for signing documents. The most popular usage of is signing the PDF file for Tax Returns, MCA and other websites. Signing via DSC gives the assurance of not only the integrity of the signer but also the data. It is proof of untampered and unaltered data. Encrypt DSC can only be used to encrypt a document, it is popularly used in the tender portal, to help companies encrypt the documents and upload. You could also use the certificate to encrypt and send classified information. Encrypt DSC is fit for e-commerce documents, legal documentation and sharing documents that are highly confidential and contains information that needs to be protected. We are selling Encrypt certificates as a standalone product as well. Our Sign & Encrypt DSC can be used for both signing and encrypting. It is convenient for users who need to authenticate and maintain the confidentiality of the information shared. Its usage includes filing government form and application.

What is a Digital Signature Certificate? - An Overview

A digital signature certificate (DSC) is a secure digital key issued by recognised Certifying Authorities (CAs) to validate the identity of the certificate holder. It contains an individual’s name, digital signature, date of issuance of the certificate and date of expiry, and the name of the CA.

Benefits of a Digital Signature Certificate

Apart from authenticating the certificate holder’s identity, DSC helps in the following ways:

Time-saving and cost-saving:

Digital signatures ensure a smoother workflow in an organization by limiting the time and cost spent on signing documents and contracts. Documents can be signed by the required persons in a click of a button. This is especially useful when the signer is located in a different area and there is no dependency for him/her to be physically present.

Enhanced security:

Added security features in DSC prevents unauthorised use of your document and data. No one can fake your signature, tamper the data or alter your document. DSC ensures your signature is valid, verified and legitimate.

Legal validity:

According to the Information Technology Act, 2000, a DSC is accepted evidence in any court of law similar to the acceptance of any signed document.

Global acceptance:

Apart from government bodies like GST, MCA, Income Tax, etc., a DSC is being accepted in all the countries across the world as it offers greater security. DSC is important for companies looking to take part in government tenders.

Classes of a Digital Signature Certificate

The IT law allows us three Classes of DSC Class 1, Class 2 and Class 3 used for different purposes based on the type of entity and need. C, however we only sell Class 2 and Class 3 certificates. We are not selling Class 1 Certificates.

Class 1:

Class 1 certificate is issued to both businesses and individuals, or private subscribers, to confirm the user’s name and email id as mentioned in the consumer database. This is just a basic assurance and is usually not considered to be of major significance.

Class 2:

Similar to Class 1, Class 2 certificate is issued to both the entities - businesses and private subscribers for confirmation of information in the database. It is used during monetary transactions or to access one’s personal information, and for other transactions, where there is a substantial risk of malicious activity. Also, Class 2 is used to file various government forms in India. More uses of Class 2 Digital Signature Certificates are given below.

- MCA e-filing

- Income Tax e-filing

- LLP registration

- GST application

- IE code registration

- Form 16,etc

Class 3

Class 3 certificate is an upgraded version of Class 2. It is issued to individuals and organisations that want to participate in bidding for government tenders or online tenders and auctions. Sometimes the applicants may be expected to be physically present before the CAs to receive a Class 3 certificate. Class 3 signatures are relevant to environments that are prone to data theft, fraudulence and failure of security. Following are the main functions of Class 3 certificates

- E-tendering

- Patent and trademark e-filing

- MCA e-filing

- Customs e-filing

- E-procurement

- E-biding

- E-auction

How DSCs Work?

A DSC is created based on the PKI mechanism where two keys - a public key and private key are generated. The private key is kept by the signer and the public key is required by the receiver to decrypt the information regarding the identity of the user during information exchange. The user can store the private key on a computer or hard disk as a token and access it with his/her respective password issued.

During the transfer of information, both the keys are used by the browser and the server to encrypt and decrypt information, to authorise the identity of the user. The public key is disseminated with the encrypted information. The authentication process fails even if one of the keys does not match. Hence the encrypted data cannot be decrypted making it impossible for unauthorised access.

Recent Updates

1) October 27, 2020 : Digital Signature Global Market Set To Grow At Record Rate!

Currently valued at 17.72 billion USD, the global digital signature is set to reach 31.1% Compound annual growth rate (CAGR) by 2027. The main factors driving the increase is the growing dependency on digital signatures to overcome fraud and ensure the security of various documents.

2) August 5, 2020 : SEBI extends use of DSC for Authentication till Dec 31st

The Securities and Exchange Board of India (SEBI) has issued a circular on extending the use of digital signature certifications (DSC) till 31st December, 2020. DSC is used for authentication/certification of filings/ submissions made under the SEBI Regulations, 2015 to the Stock Exchanges. This relaxation was in view of the COVID-19 disruption.

3) June 9, 2020: The Digital Signature Market is Expected to Grow Substantially

Due to COVID19, more corporations are venturing into the use of digital signatures for verification purposes. For this reason, the digital signing market is expected to grow substantially in the next few years. Digital PoS system developer, IDSign, plans to invest 20 Million USD on this market within India, and another 100 Million USD across other geographies.